BOOKING TERMS AND CONDITIONS
The Booking Conditions and the Booking Form comprise the contract between yourself and Auto Racing Tours. When you sign the Booking Form you are agreeing to the Booking Conditions. When you request us to book your Grand Prix tour, you appoint us to act as your agent for arranging travel and other services. When we have done that for you, confirmed the booking and you have paid the initial payment, we will accept responsibility for providing your tour. After reading this document keep it in a safe place.
How do I make a booking?
One person should make the booking on behalf of everyone joining the tour (group leader). That person must be at least 18 years of age when they book the tour. The group leader will be the first name on the booking form. This person must have the agreement of everyone joining the group to make the booking and will be responsible for making sure, that all payments due for your tour are paid in full and at the prescribed time.
The group leader must fill in and sign our booking form. The names of everyone travelling on the tour must be included on the booking form (accompanying group members). This must then be sent to us together with your deposit or full payment as set out in clause 3. Providing we are able to do so, we will then confirm your chosen tour.
How will my tour be confirmed?
After receipt of the required payment, your tour will be confirmed when we issue a Confirmation Invoice. The Confirmation Invoice will be sent to the group leader. Please check your Confirmation Invoice and all other documents thoroughly as soon as you receive them, you must advise Auto Racing Tours without delay, if any details appear incorrect – it may not be possible to make amendments at a later date.
DISABILITY OR OTHER MEDICAL CONDITIONS
If you or any member of your party suffers from a medical condition or disability, which may affect their tour arrangements, full details of the disability or medical condition must be advised to Auto Racing Tours. If in the opinion of Auto Racing Tours a particular tour is not suitable for the disability/medical condition, then we reserve the right to refuse a booking at our discretion. In the event of the disability/medical condition not being made known to Auto Racing Tours before/at the time of booking, then we further reserve the right to cancel the booking at any stage and the normal cancellation charges will apply.
We are happy to welcome travellers with disabilities on many of our tours but regret that in some instances, we are unable to do so, due to the travel arrangements and/or the hotels, which are featured. The suitability of any tour will depend on the nature of a disability and in some cases whether the person with the disability is accompanied by an able-bodied companion. In order to ensure the comfort, safety and enjoyment of your tour, we must ask all such intending travellers to provide details of their disability and any special requirements before booking so that we can advise whether a particular tour is suitable and where necessary, instruct our representatives accordingly.
The tour prices quoted are valid for dates of the respective tours only. Auto Racing Tours reserves the right to adjust the tour price at any time (before full payment for the tour is received), due to currency fluctuations or any other unforeseen circumstances. Until full payment is received, the client will at all times be liable for any increases with regards to race tickets, hotel rates, airfares airport taxes, fuel surcharges or exchange rate increases.
Tour prices are based on the total package and no breakdown of costs will be provided. Prices quoted do not include any items unless specifically specified in a booking documentation to the client.
Items Not Included In The Your Tour Price
The following items are not included in your tour price:
- Travel insurance
- Passports, visas and vaccinations
- Optional excursions, meals not specified and items of a personal nature
Please see the relevant section below for details.
Our prices are per person, based on single or shared occupancy of double or twin-bedded rooms. Three-bedded rooms are usually twin rooms with an extra bed. Check-in times are usually after 14h00 and check-out time is generally at 12h00 on the day of departure. Please note that hotel ratings used in our brochures and website refer to local classifications. Grading systems vary from country to country and cannot be compared. As far as possible we will use the hotels stated in our brochures and website. Occasionally it may be necessary to use an alternative hotel of equal standard and you will be advised at the earliest opportunity. The term `hotel’ includes motels, inns and other equivalent establishments according to local classification.
An initial payment (deposit) of 35% is required at time of booking for a full package (inclusive of flights) and 50% for a land only package (exclusive of flights). Auto Racing Tours will be under no duty to secure any services to the Client until the Client’s initial payment has cleared in our bank account.
Any balance on the total tour price is payable not less than 60 days before the departure date. Auto Racing Tours shall be entitled to cancel the booking in the event that the balance remains unpaid 60 days or less before the departure date. Under these circumstances a cancellation charge of 100% of the total tour price will become due.
Auto Racing Tours reserves the right to cancel any overdue booking without further notice and all monies received to date of such a cancellation will be put towards the cancellation charge payable by the client.
Travel documents will not be released until receipt of full payment.
Accepted methods of payment include: bank transfers, cash or credit cards (Visa, Master, Diners Card, and American Express).
CANCELLATION BY THE CLIENT
Should you cancel your tour for any reason, such cancellation must be made in writing and signed by the same person who signed the reservation form. The official cancellation date will correspond to the day of receipt of this notice at Auto Racing Tours offices. According to this date, the following cancellation fees apply:
More than 60 days before
Amount of the initial payment (deposit)
30 to 60 days before departure
50% of the total cost of the tour
Less than 30 days before departure
100% of the total cost of the tour (no refund)
CANCELLATION BY THE Auto Racing Tours
- In circumstances beyond F1GPT’s control such as war, terrorism, hostilities, riots or political unrest (or the threat of any of these), industrial disputes, natural disasters, adverse weather conditions or the withdrawal of (or significant interference with) travel or accommodation facilities, it may be necessary for the Company to cancel the Client’s booking. In such circumstances, the Company will notify the Client of the cancellation as soon as practicable. Following such cancellation the Company may refund to the Client all or part of the monies paid.
Auto Racing Tours or its agents shall not be liable for any injury, damage or loss including consequential loss to any person or their possessions howsoever caused, including personal injury, disease or death caused by or contributed to by negligence of Auto Racing Tours, its employees or agents. Auto Racing Tours shall further not be held responsible for any type of claim, including damages to persons or property, loss of enjoyment, delays and illness as a result of, but not limited to:
- Acts, errors or omissions, injury, loss, accidents, delays or irregularities that could be caused by the breakdown or defect of a land vehicle or airline carrier or any other company transporting passengers;
- Negligence, fault or omission on the part of a tour service supplier or its personnel, including all persons over which Auto Racing Tours has no direct or immediate authority;
- Theft, strike, illness, quarantine, mechanical failure, terrorist attack, war, government or police constraint, weather condition, or any other cause beyond our control, including any modification to the itinerary resulting from these events;
- Bankruptcy or suspension of activities of an airline carrier.
While every precaution is taken on the tour, Auto Racing Tours or its agents does not hold itself responsible for death or any injury or loss, which may occur to such persons sustained from any cause whatsoever. The client hereby indemnifies and holds Auto Racing Tours and its agents harmless against any and all claims in respect of personal injury or damages either direct or consequential arising from any cause whatsoever as a result of the participation by the client and persons under his authority on the tour.
Auto Racing Tours shall not be liable for any claims or if any additional expenses incurred through delays, accidents, or disruption of planned itineraries beyond the control of Auto Racing Tours (e.g. flight delays, wars, strikes, weather, act of God, etc), and such expenses (e.g. hotels, meals, telephone calls, flight tickets etc.) are to be borne by the client.
It is strongly advised that you take adequate travel insurance cover on the same day you make a booking, in the event of cancellation due to illness, accident or injury. Auto Racing Tours will not be responsible or liable if any passenger fails to take insurance cover.
CANCELLATION OF AN EVENT
Should the event organizing body cancel an event for any reason whatsoever Auto Racing Tours cannot and will not be held liable for any losses incurred as a result of this cancellation. Only refunds levied by the respective suppliers will be passed onto the client.
Whilst all efforts have been made to produce accurate information in its website and brochures we accept no liability for any losses resulting from incorrect information. The information in the brochures, circular, leaflets, videos and other advertisements issued by Auto Racing Tours or its agents is given in good faith and unless specifically stated shall not form part of any contract between the client and Auto Racing Tours. No agent, servant, representative or client of Auto Racing Tours has any right to alter or vary or waive any of these conditions.
PASSPORTS, VISAS & VACCINATIONS
The responsibility for the provision of current and valid passports, visas, vaccinations and inoculations and the like, where required, is that of the client alone and Auto Racing Tours shall not be responsible or liable for any consequence of any nature arising from the client failing to ensure that he/she has complied with all such requirements.
All baggage including personal items is at all times and in all circumstances at “owners risk”. A baggage allowance of 20kg per passenger is permitted for economy class and 30kg for business class travellers on both domestic and international flights
Documents (vouchers, itineraries, tickets, etc) are only prepared after receipt of full and final payment. Documents will be send about two weeks prior to departure of your tour. Delivery charges will be for the clients account and must be settled before departure.
BREAK-AWAYS, CLAIMS AND REFUNDS
Refunds will not be made for any missed tour services, unused sightseeing trips or meals. Whilst it is possible to break away from the planned tour itineraries, it is understood that such break-aways will be for the passenger’s account and there will be no refunds under any circumstances for unused services.
For verifiable claims to be considered, they must be received in writing within 14 days of the termination of the tour and be accompanied by supporting documentation and/or a statement from the Ground Operator verifying the claim. Any adjustment considered will be based on the actual cost of the services involved and not on a per day basis. Only refunds levied by the respective suppliers will be passed onto the client. No refunds will be made. Auto Racing Tours will not accept any liability for any claims that are not received within 14 days of the termination of your tour.